Assistant to CEO Office (50%) - #46337

To support our CEO Office in Schaffhausen we are looking for an

ASSISTANT TO CEO OFFICE 50%

Duration: Permanent

Start: As soon as possible

Are you a highly organized, proactive, and detail-oriented professional with exceptional communication and interpersonal skills? We are seeking a dedicated Assistant to the CEO Office to play a pivotal role in ensuring the seamless and efficient operation of our CEO's office. Reporting to the Strategy Implementation Manager, you will be instrumental in managing complex schedules, coordinating travel arrangements, overseeing administrative tasks, and contributing to strategic initiatives. This is an exciting opportunity for an individual who thrives in a dynamic environment and is eager to provide comprehensive support at the highest level.

YOUR MISSION AT IWC.

• Oversee the CEO's dynamic agenda, including scheduling appointments, preparing comprehensive meeting materials, and ensuring timely follow-up on action items
• Plan all travel, including careful processing of visa formalities and expense reports
• Maintain an overview of travel activities and vacation schedules for the Executive Committee
• Provide dedicated support to the CEO Office before and during Geneva's Watches & Wonders fair
• Coordinate C-Level workshops, managing logistics and ensuring a productive environment
• Proactively engage and collaborate with internal functions, Group stakeholders, and external partners in close coordination with the CEO Office team
• Manage CEO Office supplies and oversee the internal management of corporate gifts
• Prepare and publish intranet articles for the CEO Office area and related communications
  
  

How You Become Part Of The Journey.

• Hands-on with a highly organized and forward-thinking approach, demonstrating the ability to adapt to evolving priorities
• Demonstrated experience as an Assistant or in a similar role within a dynamic corporate environment
• Formal commercial training and further education as an assistant with a federal certificate; additional training in digital office management or a related field is preferred
• Fluency in German and English is required; proficiency in French is an asset
• Ability to maintain composure and effectiveness in a fast-paced and demanding environment
• Excellent interpersonal skills with the ability to communicate effectively and professionally
• Proficient in Microsoft Office Suite, including Microsoft Teams, OneNote, and SharePoint
  
  

What You Can Expect From Us.

IWC offers you a challenging working environment: rooted in Switzerland, but operating successfully internationally. We combine tradition with innovation and attach great importance to change management, training and further education as well as personal development. Find below a selection of fringe benefits provided by us:

• Daily food & beverage allowance of CHF 7, redeem-able in the in-house restaurant and selected restaurants in Schaffhausen.
• Yearly health insurance contribution of CHF 2'340 for full-time contracts.
• Annual contribution to public transportation abonnements of up to CHF 1'500 for contracts of at least one year.
• 25 days vacation annually (30 days as of the age of 50), 5 additional bridge compensation days.
• Special conditions on selected IWC & Richemont products.
• Diverse health & wellbeing initiatives and programs, including financial support for external childcare.
• IWC Sport Club (est. 1972) for sport enthusiasts.
• Attractive workplace adjacent to the river rhine, inviting for social activities amongst colleagues.
• Memorable internal events (Christmas, summer after work drinks, etc.).
• And many more!